Last updated: 21.01.2025
At Portfoliotrip.com („we,“ „us,“ „our“), we are committed to protecting your privacy. This Privacy Policy explains how we collect, process, and store your personal data when you visit our website, contact us, or book our travel and photography services. It also explains how we comply with the General Data Protection Regulation (GDPR) of the European Union and the Federal Data Protection Act (BDSG) in Germany.
1. Data Controller for Processing Your Personal Data:
Portfoliotrip.com
Rosenstraße 19/1
75045 Walzbachtal, Germany
0176.233.68.286
hello@portfoliotrip.com
2. Data Collection and Processing
We collect personal data when you interact with us, book our services, or visit our website. The type of data we collect depends on how you interact with us.
Types of Data We Collect:
- Identification Data: Name, address, email address, phone number, date of birth.
- Payment Data: Bank account details, credit card information (for payment processing).
- Travel Data: Travel dates, passport numbers, visa information (for travel arrangements).
- Usage Data: IP address, browser type, device type, operating system, access time and date, pages visited on our website.
- Marketing Data: Preferences for receiving promotional materials and marketing offers.
3. Purpose of Data Processing
We process your personal data for the following purposes:
- Contract Fulfillment: To process your booking and provide our photography expedition services.
- Communication: To respond to your inquiries, send booking confirmations and details, and offer customer support.
- Payment Processing: To handle payments and invoicing.
- Direct Marketing: To send marketing communications and offers about our services (only if you have given your consent).
- Website Optimization: To analyze the use of our website and improve the user experience.
4. Legal Basis for Processing
The processing of your personal data is based on the following legal grounds:
- Contract Performance (Art. 6 (1) (b) GDPR): We process your data to fulfill the contract you have entered into with us (e.g., booking a photography expedition).
- Consent (Art. 6 (1) (a) GDPR): For certain data processing activities, such as sending marketing materials, we obtain your explicit consent.
- Legal Obligation (Art. 6 (1) (c) GDPR): We process your data to comply with legal obligations (e.g., tax and accounting obligations).
- Legitimate Interests (Art. 6 (1) (f) GDPR): We process data when necessary to pursue our legitimate interests, such as ensuring website security or analyzing website usage.
5. Sharing Your Data
We only share your personal data with third parties when necessary to provide our services or when required by law. This includes:
- Payment Processors: To process payments, such as credit card companies, banks, or PayPal.
- Travel Providers and Model Agencies: To organize travel services and photography models for your expedition.
- IT Service Providers: To maintain our website and IT infrastructure.
- Authorities and Public Bodies: If required by law (e.g., tax authorities).
6. Data Retention
We store your personal data only as long as necessary to fulfill the purposes for which it was collected or as required by law. Once the data is no longer needed for these purposes or the legal retention period has expired, we will delete your data.
7. Your Rights as a Data Subject
Under the GDPR, you have the following rights regarding your personal data:
- Right to Access (Art. 15 GDPR): You have the right to request information about the personal data we hold about you.
- Right to Rectification (Art. 16 GDPR): You have the right to request that we correct any inaccurate or incomplete data we hold about you.
- Right to Erasure (Art. 17 GDPR): You have the right to request the deletion of your personal data if it is no longer necessary for the purposes for which it was collected, or if you withdraw your consent.
- Right to Restrict Processing (Art. 18 GDPR): You can request the restriction of the processing of your personal data under certain conditions.
- Right to Data Portability (Art. 20 GDPR): You can request that we provide you with your personal data in a structured, commonly used, and machine-readable format, and to transfer that data to another service provider if applicable.
- Right to Object (Art. 21 GDPR): You can object to the processing of your personal data, particularly in relation to direct marketing.
- Right to Withdraw Consent (Art. 7 (3) GDPR): If you have given us consent for processing your personal data, you can withdraw it at any time.
To exercise any of these rights, please contact us using the contact details below.
8. Cookies and Tracking Technologies
Our website uses cookies to improve your user experience and provide certain features. Cookies are small text files that are placed on your device when you visit our website. You can manage cookies through your browser settings, but please note that disabling cookies may affect some features of our website.
Types of Cookies We Use:
- Necessary Cookies: These are essential for the operation of the website, such as enabling you to navigate and use secure areas.
- Performance Cookies: These help us analyze website usage and improve its performance (e.g., Google Analytics).
- Functional Cookies: These allow the website to remember your preferences (e.g., language).
- Targeting/Advertising Cookies: These are used to deliver relevant ads based on your interests.
For detailed information about the cookies we use, including their purpose and duration, please refer to our Cookie Policy.
9. International Data Transfers
Because we work with service providers located in various countries, your personal data may be transferred to countries outside the European Economic Area (EEA). In such cases, we ensure that appropriate measures are taken to protect your data, such as using Standard Contractual Clauses or entering into agreements with our service providers that comply with the requirements of the GDPR.
10. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy from time to time. Any changes will be posted on this page with the „last updated“ date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your data.
If you have any questions or concerns about this Privacy Policy or how we process your personal data, please contact us.
